How it works
How the VibeCheck.luxury EMR works — intake to paid.
The whole loop, in the order it actually happens, with the four points where a human has to decide.
Five steps, start to finish
Four sessions a month, and the other 26 days. This is what happens across both.
1 · You invite the client
Digital intake builds the chart as they complete it. The client gets secure access to their own side; you keep yours. Scheduling runs through Google Calendar and Meet.
2 · They check in across the week
A daily six-area check-in (the STOICK protocol), plus journaling, homework dispatched from your side and worked inside the app, and self-assessments that score themselves (PHQ-9, GAD-7 and fourteen more). The protocol can be reconfigured to match the model you already work in.
3 · The week comes back as a brief
Before the appointment, a pre-session brief pulled from the chart: what changed, what is stuck, what slipped. You read the week instead of spending the first ten minutes reconstructing it.
4 · You run the session
That part is yours and stays yours. Nothing in the product sits in the room with you.
5 · The paperwork drafts itself, and you sign it
An AI-drafted SOAP, DAP or BIRP note. Coding suggestions and a claim scrubber for ICD-10 and CPT. Claims submitted, rejections reworked, remittance posted. Copays on your own payment processor. Superbill and receipt PDFs. Every one of those steps stops at a signature.
Where a human has to decide
“The AI drafts; a person always decides” is only meaningful if you can name the places it stops. Here they are.
① Note attest
The therapist signs every note. The AI can never finalize one.
② Claim attest
No claim submits without a human.
③ Treatment plan
The clinician's, with co-sign supported.
④ Risk acknowledgement
A flag escalates to a person. The AI can never clear it.
These are gates, not settings. There is no configuration that turns them off, which is the difference between a tool that drafts and a tool that decides.
What it does not do
It does not do therapy. Client-facing EMR support is channeled through your rules and never positions itself as the clinician. It does not make clinical decisions, clear risk, or sign anything. It is not a crisis service — crisis resources are always on inside the client app and a flag escalates to a person, but 988 and emergency services are the crisis path, not this.
The VibeCheck.luxury EMR is currently in beta. Pricing is not publicly listed; email [email protected] for more information.